Too Many Words Can Spoil The Effect
by Gene Griessman, Ph.D.
Avoid unnecessary words and phrases. To give you a sense of the basic idea, here’s a short list of wordy phrases that are often used in letters and email–first the wordy, and then the concise:
very necessary necessary
in spite of the fact that in spite of
at this point in time at this time
consensus of opinion consensus
meet together meet
the month of August August
on a weekly basis weekly
in the vast majority of cases in most cases
few in number few
during the course of during
until such time until
prior to before
You get the point. Carefully scrutinize what you say in order to spot–and eliminate–useless verbiage.
One final point. “Use adjectives and adverbs sparingly,” author L. Sue Baugh advises in her Handbook for Practical Letter Writing. “A well-placed adverb or adjective can add interest and color to your letters. Too many modifiers, however, weaken your meaning and give your message an insincere, exaggerated tone.”
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—Gene Griessman is an award-winning professional speaker, actor, and consultant. His video “Lincoln on Communication” is owned by thousands of corporations, libraries, and government organizations. He has spoken at conventions all over the world. To learn more about his presentations, contact us at 404-435-2225 or firstname.lastname@example.org Learn more about Gene Griessman at presidentlincoln.com and atlantaspeakersbureau.com