Sample Letter: Letter (or email) of Apology

What You Say If You Forget A Birthday Or Other
Important Occasion found an excellent sample letter in L.Sue Baugh’s Handbook for Practical Letter Writing. We have included it here, with a few modifications, so that you can use it as a template for all sorts of situations that you might need to apologize for.  (Her book contains many excellent sample letters, of which this is just one.)

Dear Bill,

In all the rush to meet my deadlines, I inadvertently let one of the most important dates–your birthday–slip past me. Please forgive my belated gift. It carries no fewer good wishes for being late.

I hope you had a wonderful birthday. Your friendship means so much to everyone who knows you. Please accept my apologies again for the tardiness of my birthday greetings.

I’ve programmed all special dates into my computer calendar–so no chance your birthday will slip by again.

Warmest regards,


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